Exchange Schedule

The Exchange features nearly 40 hours of education and over hundreds of exhibitors in the Expo Hall. To search for specific events or session types, please utilize the advanced search option by clicking on the Advanced Search tab with a search-glass image below. Build a personal conference schedule by utilizing the My Sessions tab located to the right of the Advanced Search tab. To view a full summary of scheduled events, utilize the dropdown box that reads summary view and select full view. Also available in the upper right hand corner of the schedule is the ability to export and print information. To view daily schedules, select the conference dates highlighted below in red text.

Exchange 2018 Housing

Book your room for the biggest and best show in the grain industry, March 24-27, 2018 at the Colorado Convention Center in Denver, Colorado!

Book Your Room Now  Register Now

This page is the only way to enter the portal for our official housing block. 

GEAPS Exchange 2018 Housing

GEAPS has reserved rooms at a number of hotels around the Colorado Convention Center to accommodate Exchange attendees.


Important Dates

Mid-October 2017: GEAPS Exchange Hotel Block Opens

Feb. 9, 2018: Cancellation Deadline

Feb. 22, 2018: Cut-Off Date for Hotel Reservations

Questions

For questions regarding the GEAPS room block, please contact Experient, GEAPS official housing management company.

Exhibitor Contact
Attendee Contact

Customer Service Phone Number for exhibitors and attendees
(800) 967-8852 (U.S. and Canada)
(847) 996-5382 (International)


Housing Information

In order to accommodate the needs of the growing Exchange, and ensure the best experience for attendees, GEAPS partners with a housing management company, Experient. All hotel reservations and inquiries for Exchange 2018 will be handled by Experient, GEAPS’ official housing management company.

 Official Housing Seal

GEAPS has secured specially discounted rates at a selection of hotels surrounding the Colorado Convention Center. The official Exchange 2018 host hotel is Hyatt Regency Denver. 

The official Exchange 2018 hotels include:

Hyatt Regency Denver Convention Center (Host Hotel): $215

Embassy Suites Hotel Downtown Denver: $209/single and $224/double

Hilton Garden Inn Denver Downtown: $191

Four Seasons Hotel: $260

Reservations can only be made through the official housing link. Do not contact the hotel directly. 

Exhibitors looking to secure multiple rooms for their booth workers can use the “Request-a-Block” hotel booking option. Exhibitors who need to book 10 or more rooms can request their own block of rooms. These rooms will be guaranteed to the exhibitor. Exhibitors can manage the reservations in their block, including the names of booth workers, making changes and cancellations. Once the housing block has opened, simply follow the housing link and select the option for “Request a Block.”

Please note that exhibitors will be responsible for filling a minimum number of the agreed-to number of rooms in their block. This amount will be 80 percent of the requested block. This policy is based on same percentage that GEAPS is contractually responsible for fulfilling with each hotel.

The number of rooms filled is based on room nights, as opposed to just the number of rooms booked. For example, if an exhibitor requests a block of 10 rooms for four nights (40 total room nights), they will need to fill 32 room nights to meet the 80 percent requirement. If the exhibitor fails to fill the agreed upon number of rooms, they will be subject to fees, based on the number of room nights they are short of 80 percent. Each room night short of the 80% requirement will be charged to the exhibitor at the hotel’s rate per night. In the example above, if the exhibitor only filled seven rooms for four nights, totaling 28 total room nights (without previously cancelling part of their block), they would be four room nights short of the 80 percent threshold and would have to pay for the four room nights they didn’t fill, at the hotel rate plus taxes and fees. At the Hyatt Regency this would equal $860.00 ($215 x 4) plus applicable hotel taxes and fees. Please consider the number of rooms you will need carefully!

Exhibitors will have the opportunity to adjust the number of rooms in their requested block any time prior to Jan. 19, 2018. Names for all reservations will be required on this date as well.

We hope this feature will enable our exhibitors to bring larger groups more easily and efficiently manage their groups’ reservations. We are happy to work with you to determine if “Request-a-Block” is the right choice for your group, or answer any questions you may have. For more information or questions, contact Experient

Please be aware that our room block cancellation deadline is Feb. 9, 2018. Any cancellations made after this date will incur a $200 fee per reservation. If you need to cancel or modify your reservation please do so as early as possible. You will be able to modify or change your reservation through our housing link. After the cut-off date you will need to contact the hotels directly to modify or cancel your reservation.

This cancellation policy is in place to assist GEAPS in managing the housing block, and minimize the risk of paying for unused rooms. 

Our contracted hotels also have their own individual cancellation policies. Please keep these in mind when planning your trip.

The Exchange 2018 room block cut-off date is Feb. 22, 2018. Room reservations that are made before the cut-off date will be confirmed at the above group rates. After the cut-off date, room availability will be based on hotel availability and may not be available at the discounted rate. Please be sure to make your reservations prior to the cut-off date to guarantee the group rate.

Please be aware that GEAPS does not contact individuals and/or companies with special deals on accommodations for Exchange 2018. We have received complaints that unaffiliated companies have contacted attendees and exhibitors offering discounted hotel reservations. These offers are scams; individuals have reported lost deposits and fraudulent activity in connection with these activities. The only legitimate emails for Exchange 2018 lodging will come directly from GEAPS, and will contain the logo of our official housing management company.

Housing will open mid-October, please do not attempt to make a reservation before it has opened! Watch for emails from GEAPS regarding hotels.

We hope you will enjoy your stay in Denver for the GEAPS Exchange 2018! If you have any questions about the Exchange please do not hesitate to contact the GEAPS Office, by email or at (763) 999-4300.

Registration for the GEAPS Exchange will open mid-October as well, please don’t forget to register early to get the best prices!